Office Administrator

Job Title: Office Administrator

Position Reports to: Senior Pastor

Salary Range:

Employment Status: Part-Time (21 hours per week)

Tues – Thurs: 9:00 am – 3:00 pm
Fri: 9 am – 12 pm
Occasional special event Sundays (annual meeting, new member orientations, etc.

Position Overview

The office administrator functions as the face of the congregation in daily interactions. This person helps facilitate daily business functions of the church and its staff, especially the pastor(s). Staff the church office during normal business hours. Work alongside staff to identify and source volunteers for various ministries. Coordinate the events of the church by maintaining the online calendar and schedule building use rental with outside groups. Operate as the main point of contact for baptisms, weddings and funerals.

Principle Accountabilities

Provide general administrative support to the Senior &/or Associate Pastor(s)

    • Compile Sunday Bulletins

    • Handle correspondence as required

    • Answer and screen phone calls

    • Remind of upcoming events

    • Maintain Church Teams records.

    • Make miscellaneous bank deposits

    • Attend staff meetings and walk through weekly calendar.

    • Collect and assemble monthly newsletter information and send it via mail and electronically.

Administration of Church Office

Maintain accurate records of St. Paul’s Lutheran Church including but not limited to:

    • Membership Records, New Membership, Baptisms, Confirmations, Marriages, Deaths, Funerals, Visitors

    • “Facility Use Agreements”

New Member Orientation:

    • Maintain list of households interested in becoming members

    • Coordinate new member luncheon.

Coordinate publicity and promotions:

    • Gather monthly newsletter content and lay out in template. Ensure accuracy.

    • Coordinate all church announcements and make sure they are publicized properly and accurately internally and externally.

    • Coordinate volunteers to assist in folding bulletin, newsletter, etc.

    • Send weekly Thursday email and produce ministry notes for bulletin inserts.

Volunteer coordination:

    • Work with church staff to identify opportunities to serve and enlist and enable the people of the church to use their gifts in the work of the church.

Church Mail:

    • Retrieve mail at the post office, sort and distribute to proper destination

    • Mail out all necessary church mail as needed

Office Supplies:

    • Maintain adequate stock of all necessary supplies

Maintain public image:

    • Greet the public as they enter our church

    • Assist all who enter our church by directing them to the proper area or answer questions in a cordial manner

Technology Support:

    • Maintain church online calendar and keep it up to date.

    • Work with Sr. Pastor and computer hardware and software providers to keep church website and network operational.


  • Point of contact for the Altar guild

  • Sunday coffee fellowship setup

  • Communicate as necessary with Cemetery committee.

  • Other duties as needed

Job Skills Required

  • Enthusiastic and possess a positive outlook toward others

  • Excellent organization, communication and interpersonal skills.

  • Ability to maintain confidentiality

  • Accuracy in keeping records, tracking events on calendar, and editing and proofing copy.

  • Computer skills, website use, and database software experience

  • Proficient in software programs such as Microsoft Word, Publisher, Excel, etc. With training, become proficient in the use of church management software

  • Must possess good content creation skills (written announcements/newsletter)

  • Ability to work with minimal direct supervision

  • Preferred 3-5 years related experience in an administrative or customer service capacity

Educational Requirement

  • High School diploma or GED – some college preferred.

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